https://cityofsacramentoca.nextrequest.com/requests/26-1986 # Request 26-1986 NextRequest portal and Gmail capture > Redaction note (2026-07-07): the requester's email address and mailing address in the account block, and private Gmail inbox metadata (message IDs and mail.google.com links), are redacted for publication. All portal content, notification text, senders, and timestamps are unaltered. The unredacted original is retained off-site in the case archive. Local evidence capture from the live City of Sacramento NextRequest portal page and Gmail notification emails for public records request 26-1986. - Description: CPRA production-process records request - Captured: 2026-06-23 - Portal URL: https://cityofsacramentoca.nextrequest.com/requests/26-1986 - Closure date: June 11, 2026, 5:33pm PDT ## Verbatim Closure Reason ```text Referred to city website or portal. ``` ## Portal Capture - Timeline Tab Rendered from the live NextRequest request page after expanding visible "Show more" controls. ```text Skip to main content City of Sacramento Make request All requests Documents Sign in Request 26-1986 Closed Dates Received May 19, 2026 via web Staff assigned Departments No departments available Point of contact Lana Wood Request CPRA PUBLIC RECORDS ACT REQUEST -- STATUTORY SEARCH, DETERMINATION, EXTENSION, AND WITHHOLDING RECORDS ON FOLEY CPRA REQUESTS Pursuant to the California Public Records Act, Govt Code sections 7920.000 et seq., and California Constitution Article I section 3(b), I request the following records. RECORDS SOUGHT For each of the NextRequest requests listed below, produce: (a) Every written determination of responsiveness made under Govt Code section 7922.535(a), including determination date, the name and title of the determining official, the substantive content of the determination, and the records reviewed in making the determination. (b) Every written extension notice issued under Govt Code section 7922.535(b), including date issued, the specific statutory subsection cited, the name and title of the issuing official, and the underlying facts supporting the extension. (c) The complete list of City systems, databases, file shares, email archives, text/SMS archives, case-management platforms (Accela, eCAPS, Citizenserve), vendor platforms, and physical custodial files searched in response to the request. (d) The complete list of search terms, custodian scopes, date ranges, file-type filters, query parameters, and exclusion criteria applied in each search. (e) The full name and job title of every employee, contractor, or agent who participated in any portion of intake, routing, search, review, redaction, generation, or production for the request. (f) The full name and job title of every reviewer who applied any claimed exemption to any record, and the records to which each reviewer applied an exemption. (g) For every record withheld in full or in part, a Vaughn-style index sufficient to permit evaluation of the exemption, including: document date, custodian, recipient(s), subject or general description, the specific Govt Code subsection or other authority relied upon, and a statement of the public-interest balancing under section 7922.000(b) where any catch-all exemption is invoked. (h) The closure transmittal for each request, including the substantive content of the closure determination and the name and title of the closing official. Requests: 25-3549, 25-4711, 26-39, 26-71, 26-1549, 26-1963, 26-1964, and 26-1965 (to the extent open). THIS REQUEST IS NOT FOR NEW INFORMATION. THE RECORDS I AM REQUESTING ARE RECORDS THE CITY WAS STATUTORILY REQUIRED TO CREATE. Specifically: 1. Govt Code section 7922.535(a) required the City, within 10 days of each request, to determine whether disclosable records exist. That determination is by statute a record. For the eight listed requests, at least eight section 7922.535(a) determinations exist. 2. Govt Code section 7922.535(b) required that any extension be in writing with a specific statement of the basis under one of four enumerated grounds. The City issued FIVE extensions on Request 26-71 alone between January and March 2026. Each is a written determination by an identified official and is independently a record. 3. The City produced the 311 export under 25-3549 on October 31, 2025 (8 tickets, filtered to a 3/20/2023 start date), and re-issued an expanded export on November 7, 2025 containing 311 ticket #230317-1609966. The query parameters, date filters, and authoring custodian for each export are records of the search. 4. The City generated two distinct case-file PDF productions on Request 25-3549 -- the October 23, 2025 file (approximately 1.62 GB) and the November 6, 2025 file (approximately 50 MB) -- using different software pipelines. Records of the generation process, software identification, settings, and authorizing employees are records of the production. 5. The City closed Request 26-39 within 22 minutes asserting "no responsive records." Either a search was conducted (the search log is responsive here) or no search was conducted (in which case the absence of any documented search is itself a section 7922.535 violation, and the 22-minute closure decision is itself a record). 6. The City closed Requests 26-1963 and 26-1964 on May 18, 2026 by asserting "All records were provided under 26-1549." This back-reference is itself a cross-request mapping decision. The mapping, and the records reviewed to support it, are responsive. 7. The City routed Request 26-1965 to Anna Sorensen while routing 26-1963 and 26-1964 (filed within one minute of 26-1965) to Mindy Cuppy. That intake-routing decision is a record. 8. Mindy Cuppy issued closure correspondence on Requests 26-71, 26-1060, 26-1061, 26-1265, 26-1549, 26-1963, and 26-1964 -- each closure is itself a record of the corresponding section 7922.535(a) determination. WHY A "NO RESPONSIVE RECORDS" ANSWER IS NOT LEGALLY AVAILABLE HERE The records identified above are records the City was statutorily required to create. The City cannot lawfully assert that no responsive records exist while simultaneously having closed these eight requests under statutory authority that mandates the existence of such records. A custodian declaration under Haynie v. Superior Court (2001) 26 Cal.4th 1061, identifying searches actually conducted, is requested in the event of any "no responsive records" assertion. Any response asserting that no responsive records exist will be treated as a misrepresentation under section 7922.005 and California Constitution Article I section 3(b)(2), and will be preserved as evidence in support of a writ proceeding under Govt Code section 7923.000. FORMAT Native electronic format (.eml, .msg, .pdf with metadata, .xlsx, .csv, .docx). Do NOT flatten to image-only PDF. Include all metadata. ITEMIZATION OF ANY WITHHOLDING Vaughn-style index required, as set forth in subsection (g) above. DUTY TO ASSIST Govt Code section 7922.600 applies. Christopher T. Foley [redacted for publication: requester email address] [redacted for publication: requester mailing address] Show less TimelineDocuments Anyone with access to this request Request published June 11, 2026, 5:33pm by Staff Anyone with access to this request Request closed Referred to city website or portal. June 11, 2026, 5:33pm by Staff Anyone with access to this request Request opened Request received via web May 19, 2026, 4:56am by the requester FAQ Help Privacy Terms The City of Sacramento ``` ## Portal Capture - Documents Tab Rendered from the live NextRequest request page's Documents tab. ```text Skip to main content City of Sacramento Make request All requests Documents Sign in Request 26-1986 Closed Dates Received May 19, 2026 via web Staff assigned Departments No departments available Point of contact Lana Wood Request CPRA PUBLIC RECORDS ACT REQUEST -- STATUTORY SEARCH, DETERMINATION, EXTENSION, AND WITHHOLDING RECORDS ON FOLEY CPRA REQUESTS Pursuant to the California Public Records Act, Govt Code sections 7920.000 et seq., and California Constitution Article I section 3(b), I request the following records. RECORDS SOUGHT For each of the NextRequest requests listed below, produce: (a) Every written determination of responsiveness made under Govt Code section 7922.535(a), including determination date, the name and title of the determining official, the substantive content of the determination, and the records reviewed in making the determination. (b) Every written extension notice issued under Govt Code section 7922.535(b), including date issued, the specific statutory subsection cited, the name and title of the issuing official, and the underlying facts supporting the extension. (c) The complete list of City systems, databases, file shares, email archives, text/SMS archives, case-management platforms (Accela, eCAPS, Citizenserve), vendor platforms, and physical custodial files searched in response to the request. (d) The complete list of search terms, custodian scopes, date ranges, file-type filters, query parameters, and exclusion criteria applied in each search. (e) The full name and job title of every employee, contractor, or agent who participated in any portion of intake, routing, search, review, redaction, generation, or production for the request. (f) The full name and job title of every reviewer who applied any claimed exemption to any record, and the records to which each reviewer applied an exemption. (g) For every record withheld in full or in part, a Vaughn-style index sufficient to permit evaluation of the exemption, including: document date, custodian, recipient(s), subject or general description, the specific Govt Code subsection or other authority relied upon, and a statement of the public-interest balancing under section 7922.000(b) where any catch-all exemption is invoked. (h) The closure transmittal for each request, including the substantive content of the closure determination and the name and title of the closing official. Requests: 25-3549, 25-4711, 26-39, 26-71, 26-1549, 26-1963, 26-1964, and 26-1965 (to the extent open). THIS REQUEST IS NOT FOR NEW INFORMATION. THE RECORDS I AM REQUESTING ARE RECORDS THE CITY WAS STATUTORILY REQUIRED TO CREATE. Specifically: 1. Govt Code section 7922.535(a) required the City, within 10 days of each request, to determine whether disclosable records exist. That determination is by statute a record. For the eight listed requests, at least eight section 7922.535(a) determinations exist. 2. Govt Code section 7922.535(b) required that any extension be in writing with a specific statement of the basis under one of four enumerated grounds. The City issued FIVE extensions on Request 26-71 alone between January and March 2026. Each is a written determination by an identified official and is independently a record. 3. The City produced the 311 export under 25-3549 on October 31, 2025 (8 tickets, filtered to a 3/20/2023 start date), and re-issued an expanded export on November 7, 2025 containing 311 ticket #230317-1609966. The query parameters, date filters, and authoring custodian for each export are records of the search. 4. The City generated two distinct case-file PDF productions on Request 25-3549 -- the October 23, 2025 file (approximately 1.62 GB) and the November 6, 2025 file (approximately 50 MB) -- using different software pipelines. Records of the generation process, software identification, settings, and authorizing employees are records of the production. 5. The City closed Request 26-39 within 22 minutes asserting "no responsive records." Either a search was conducted (the search log is responsive here) or no search was conducted (in which case the absence of any documented search is itself a section 7922.535 violation, and the 22-minute closure decision is itself a record). 6. The City closed Requests 26-1963 and 26-1964 on May 18, 2026 by asserting "All records were provided under 26-1549." This back-reference is itself a cross-request mapping decision. The mapping, and the records reviewed to support it, are responsive. 7. The City routed Request 26-1965 to Anna Sorensen while routing 26-1963 and 26-1964 (filed within one minute of 26-1965) to Mindy Cuppy. That intake-routing decision is a record. 8. Mindy Cuppy issued closure correspondence on Requests 26-71, 26-1060, 26-1061, 26-1265, 26-1549, 26-1963, and 26-1964 -- each closure is itself a record of the corresponding section 7922.535(a) determination. WHY A "NO RESPONSIVE RECORDS" ANSWER IS NOT LEGALLY AVAILABLE HERE The records identified above are records the City was statutorily required to create. The City cannot lawfully assert that no responsive records exist while simultaneously having closed these eight requests under statutory authority that mandates the existence of such records. A custodian declaration under Haynie v. Superior Court (2001) 26 Cal.4th 1061, identifying searches actually conducted, is requested in the event of any "no responsive records" assertion. Any response asserting that no responsive records exist will be treated as a misrepresentation under section 7922.005 and California Constitution Article I section 3(b)(2), and will be preserved as evidence in support of a writ proceeding under Govt Code section 7923.000. FORMAT Native electronic format (.eml, .msg, .pdf with metadata, .xlsx, .csv, .docx). Do NOT flatten to image-only PDF. Include all metadata. ITEMIZATION OF ANY WITHHOLDING Vaughn-style index required, as set forth in subsection (g) above. DUTY TO ASSIST Govt Code section 7922.600 applies. Christopher T. Foley [redacted for publication: requester email address] [redacted for publication: requester mailing address] Show less TimelineDocuments Select label All documents 1-0 / 0 Folders Filter by folder name All Documents Documents not in folders 0 / 0results in 'All Documents' Filter by document name Select all documents on page Select all No more documents on this request FAQ Help Privacy Terms The City of Sacramento ``` ## Gmail Notification Captures ### Your City of Sacramento public records request #26-1986 has been submitted. - Gmail message ID: [redacted for publication: private inbox metadata] - Timestamp: 2026-05-19T11:56:15Z - Sender: City of Sacramento Records Department via NextRequest - Gmail URL: [redacted for publication: private inbox metadata] ```text Submitted notice; includes portal URL. ``` ### [External Message Added] City of Sacramento public records request #26-1986 - Gmail message ID: [redacted for publication: private inbox metadata] - Timestamp: 2026-05-29T15:30:37Z - Sender: City of Sacramento Records Department via NextRequest - Gmail URL: [redacted for publication: private inbox metadata] ```text Extension notice; City expected response on or before Friday, June 12th 2026. ``` ### [External Message Added] City of Sacramento public records request #26-1986 - Gmail message ID: [redacted for publication: private inbox metadata] - Timestamp: 2026-06-12T00:32:31Z - Sender: City of Sacramento Records Department via NextRequest - Gmail URL: [redacted for publication: private inbox metadata] ```text This message is in response to your public records request. You can find a list of all of the City of Sacramento contracts for systems here. The record(s) you are seeking has already been provided to you in previous public records requests submitted to the City of Sacramento. You can access that record(s) through your Next Request account or by visiting the City of Sacramento Next Request Public Portal. Please be advised that any future requests for the same record(s) will receive this same referral. We do not respond to requests for information, the Clerk's Office only handles requests for records. Vaughn indexes are not required, nor provided under CPRA. For your convenience all of your requests are linked below: 25-3549, 25-4711, 26-39, 26-71, 26-1549, 26-1963, 26-1964, 26-1965. Thank you, Mindy Cuppy, City Clerk ``` ### Your City of Sacramento public records request #26-1986 has been closed. - Gmail message ID: [redacted for publication: private inbox metadata] - Timestamp: 2026-06-12T00:33:30Z - Sender: City of Sacramento Records Department via NextRequest - Gmail URL: [redacted for publication: private inbox metadata] ```text Record request #26-1986 has been closed. The closure reason supplied was: Referred to city website or portal. ``` ### Your City of Sacramento public records request #26-1986 has been published. - Gmail message ID: [redacted for publication: private inbox metadata] - Timestamp: 2026-06-12T00:33:30Z - Sender: City of Sacramento Records Department via NextRequest - Gmail URL: [redacted for publication: private inbox metadata] ```text Published notice; includes portal URL. ``` ## Released Documents Saved - No released documents shown/downloaded for this request.